Author Topic: Work flow for 600 kid photo shoot  (Read 1157 times)

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Offline sep

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Work flow for 600 kid photo shoot
« on: March 24, 2015, 09:48:52 PM »
Hello fellow shooters out there. I have a photo shoot with about 50 basketball teams and need advice!! I'm a wedding photographer and this is the first time doing a sports shoot with teams and individual head shots. I'm not sure how to put together a work flow for my help, i.e. keeping the name and team numbered to the individual frame.
   
Any advice out there would be greatly appreciated!

Thanks in advance,
SEP

Offline Bruce Warner

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Re: Work flow for 600 kid photo shoot
« Reply #1 on: March 25, 2015, 05:11:02 AM »
Are you doing Pre-Pay or proof for this shoot?
Bruce

Offline Jeff Behm

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Re: Work flow for 600 kid photo shoot
« Reply #2 on: March 25, 2015, 08:44:46 AM »
Pay as much attention to Bruce Warner, above, as you can.  He has a tremendous workflow for the kind of volume shoots you're anticipating.

Offline Bruce Warner

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Re: Work flow for 600 kid photo shoot
« Reply #3 on: March 25, 2015, 04:10:21 PM »
To keep the names and image number straight I would use index cards as camera cards.  Before photographing, give each player an index card and ask them to write their name  (clearly) on the index card.  As the players come up to be photographed write the jpeg number on the index card next to their name.  Getting an assistant to help would be highly recommended for this.  Even with a prepay envelope I still number both the envelope and the index card. There is always someone who does not have an order envelope and wants to purchase two weeks afterwards.

For the teams write the team name on an index card and photograph it before each team picture to keep the teams straight. With that many players and teams to photograph I would use two photographers and two assistants.  There is also some work flow issues you need to work out on the ordering and delivery side of the shoot as well.   

If you want to make it simple you can go with an online proofing and ordering program, but the sales with suffer doing it that way. 

Sorry for the delayed response.  I am in the middle of spring shoots.
Bruce

Offline Houston George

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Re: Work flow for 600 kid photo shoot
« Reply #4 on: March 25, 2015, 11:06:32 PM »
I made a shot sequence form that I use to keep everything organized. For each team I have the form on a clipboard. As I shoot each player, I have them print their name on the line adjacent to the frame number. Upon completion of each team, I place that form along with all the order forms in a 9x12 envelope. 

I use numbered memory cards and I try to shoot no more than 4 teams on each card (for no particular reason aside from not putting too many eggs in one basket). At the end of the day, I have a shot sequence form for each team that shows names, frame numbers, and the memory card number. It's a workflow that works well for me and results in a minimal amount of paper work.

Houston

Offline sep

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Re: Work flow for 600 kid photo shoot
« Reply #5 on: March 26, 2015, 08:50:40 AM »
Thank you all for your responce, it's information I will definitely use!! And yes, it will be pre-sales.